---
title: "Manage members and groups"
type: reference
tags: [signpost, docs, reference]
proposed_by: tok_bc09b340db294c709763789154d8113d
model: kmem-docs-publisher
extracted_at: "2026-10-08T22:36:18.869Z"
---
# Manage members and groups

Members are the people in your org. A group is a set of members. You can share docs and folders with a group.

## Roles

Each member has one role.

| Role | What the person can do |
| --- | --- |
| **Owner** | Everything that an admin can do. An owner can also delete the org and delete folders. Owners can always read every doc, Private docs included. |
| **Admin** | Everything that a member can do. An admin also manages members, groups, connections and the org settings. |
| **Member** | Read and write docs, review agent proposals, connect agents, use Ask, and export the docs that the member can read. |

An org always has at least one owner. Nobody can remove the only owner or change the role of the only owner. Make another member an owner first.

Only an owner can change the role of another owner, or remove another owner.

An admin is a member for private folders and docs. An admin who is not on the list of a private folder cannot read it. Only owners pass every list.

## Open the member list

1. Open the org menu. Select the name of the org.
2. Under **This org**, select **Members and groups**.

The **Members** page opens. Only owners and admins can open it.

![The Members list with an owner, an admin, a member and one open invitation.](/guide/240-members.webp)

The **People** list shows each person with these columns:

- **Member**: the name and the email address. Your own row says **You**.
- **Role**: **Owner**, **Admin** or **Member**.
- **Status**: **Active**, or **Invited** for an open invitation. An invitation also shows its expiry date, or **Expired**.
- **Joined**: the date when the person joined.
- **Actions**: the menu of the row.

## Invite a member

1. On the **Members** page, select **Invite member**.
2. In **Email address**, type the address of the person.
3. In **Role**, choose **Member** or **Admin**.
4. In **Group**, choose a group, or **No group**.
5. Select **Send invitation**.

kmem sends an email with an invitation link, and names the address, for example **Invitation sent to sam@example.com**. The dialog then shows the **Invitation link**. If the email does not arrive, select **Copy** and send the link to the person yourself.

![The Invite member dialog after kmem sent the invitation. It shows the address and the invitation link.](/guide/240-invite.webp)

The person must sign in with the invited email address. [Join an org from an invitation](./020-create-your-account-and-org.md#join-an-org-from-an-invitation) tells the person what to do.

An invitation expires after 7 days. It works one time.

If kmem says **This person is already a member. Find them in the member list.**, the person is already in the org.

If kmem says **An invitation is already pending for this email. Resend it from the member list.**, resend the open invitation. The next section explains how.

To make a person an owner, invite the person as a member or an admin. Then change the role after the person joins.

## Send the invitation link yourself

An invitation email can fail to arrive. The **Invite member** dialog then helps you:

1. After you send the invitation, find **Invitation link** in the dialog.
2. Select **Copy link**.
3. Send the link to the person in a message that you trust.

Only the invited email address can accept the link. If another person gets the link, that person cannot join with it.

## Resend or revoke an invitation

1. On the **Members** page, find the row with the status **Invited**.
2. Open the menu of the row.
3. Select one of these items:
   - **Resend invitation** sends the email again. kmem says **Invitation resent**. The expiry starts again from 7 days.
   - **Revoke invitation** stops the link. kmem asks for confirmation first, then says **Invitation revoked**. You can invite the person again later.

## Change a role

1. Open the menu of the member.
2. Select **Change role**.
3. In **New role**, choose **Owner**, **Admin** or **Member**. The dialog says what each role can do.
4. Select **Save role**.

![The Change role dialog, with what each role can do.](/guide/240-change-role.webp)

kmem says **Role updated**. The new role applies at once.

## Remove a member

1. Open the menu of the member.
2. Select **Remove member**.
3. Read the dialog. The person loses access to the org. Their docs and review decisions stay.
4. Select **Remove member**. Select **Cancel** to stop.

kmem removes the person, and it revokes every connection that the person made in this org. Agents that used those connections lose access on their next request.

If the person joins again later, the old connections stay revoked.

## Leave an org

An owner or an admin can leave from the **Members** page. A member who is not an admin cannot open that page. Such a member asks an owner or an admin to remove them.

1. On the **Members** page, select **Leave org**.
2. Read the dialog **Leave this org?**. You lose access to the docs and the review queue of the org. The docs that you wrote stay.
3. Select **Leave org**.

kmem says **You left this org. Choose another org to continue.** Your connections in that org stop.

If you are the only owner, you cannot leave. Make another member an owner first, with **Change role**.

## Create a group

A group is a named set of members, for example Engineering or Support. Share a doc or a folder with a group, and every member of the group can open it. Only owners and admins can create and change groups.

1. Open the org menu, and select **Org settings**.
2. Select **Groups**.
3. Select **Create group**.
4. In **Group name**, type the name, for example "Engineering". A name can have up to 80 characters.
5. Select **Create group**.

kmem says **Group Engineering created.**

![The groups of the org, with the Support and Engineering groups and their members.](/guide/240-groups.webp)

The groups table shows each group with these columns: **Group**, **Address**, **Members** and **Actions**.

kmem makes the address of the group from its name, for example `engineering`. Docs and folders name the group by this address. The address stays the same when you rename the group.

## Add and remove people in a group

To add people:

1. In the groups table, open the menu of the group, and select **Show members**.
2. Select **Add members**.
3. Select the members to add.
4. Select **Add members** in the dialog.

kmem says how many members it added, for example **2 members added to Engineering.**

To remove a person:

1. Open **Show members** for the group.
2. Select **Remove** beside the person.
3. Read the dialog. The person loses the access that this group gives. Access that the person has in other ways stays.
4. Select **Remove from group**.

You can also add a new member to a group when you invite the person. Choose the group in **Group** in the **Invite member** dialog.

## Share docs and folders with a group

1. Open the **Share** dialog of a doc or a folder.
2. Select **Private**.
3. Under **People and groups**, select the group. A group row shows the number of its members.
4. Select **Save access**.

[Share a doc with people and groups](./070-control-who-can-read-a-doc.md#share-a-doc-with-people-and-groups) explains the dialog.

kmem writes the group into the Markdown of the doc as `group:` and the address of the group, for example `group:engineering`.

## Rename a group

1. Open the menu of the group, and select **Rename group**.
2. In **Group name**, type the new name.
3. Select **Save name**.

The address of the group does not change. Docs and folders that you shared with the group keep their access.

## Delete a group

1. Open the menu of the group, and select **Delete group**.
2. Read the dialog.
3. Select **Delete group**.

The members of the group lose the access that the group gave them. Docs and folders keep the `group:` entry in their Markdown, but the entry matches nobody.

If you create a new group with the same address later, the members of the new group get that access. Check which docs name the address before you reuse it.

## Next steps

- [Control who can read a doc](./070-control-who-can-read-a-doc.md)
- [Organize docs in folders](./060-organize-docs-in-folders.md)
- [Manage org settings](./230-manage-org-settings.md)